La electronic invoicing It is one of the issues that all companies, both in the private sector and in the public administration, have had to deal with for several years now, in Italy to be precise since 2019.
It is a aspect subject to constant regulatory updates, but which turns out to be much more than a simple formal fulfillment. In fact, it should be perceived more as one of the basic elements of digital transformation, as it is transversal and has repercussions on other areas.
Therefore, if in the Belpaese the mechanisms are now well-oiled – and as such consolidated, tested and defined in detail – the same cannot be said in other European Union states, where electronic invoicing is spreading with different timing and specificities from time to time. This despite theattempt to standardize as much as possible, as is happening in B2B.
The result? A variegated picture, similar to that of a mosaic, where each tile denotes different and often poorly defined characteristics. It is a an issue that affects more companies and professionals than you might think: it is neither isolated nor marginal, given the constant economic, cultural and administrative exchanges that take place daily in the Old Continent.
Managing electronic invoicing can therefore be challenging if you don't have the right tools.
Optimize document management with ad hoc software
There are several electronic invoicing software, scalable and innovative, designed in the name of artificial intelligence and cloud computing technologies. Today, for example, it is possible to prepare the Document Management with EdokThrough dedicated program that works similarly to the nervous system in the body. In fact, it ensures that all information is prepared in the most appropriate time and manner, involving the right people (without recipient errors, in short).
Central aspects in electronic invoicing, which allow for the implementation of productivity, thanks to a team ready to focus on activities with greater value for the core business, without having to dwell excessively on the more mechanical (and error-prone) ones, which are automated by the document management program.
Therefore, modern platforms are designed in such a way that adapt to the distinctive characteristics of the individual company, depending on whether it operates in the public or private sector, as well as its sector of reference. The result is an optimal organization from both a strategic and operational standpoint.
Some new developments in electronic invoicing in Europe
Electronic invoicing is mandatory in Italy for most companies, public administrations, and private individuals. The exception is made for healthcare professionals who invoice individuals..
The situation in the EU is more complex: it is important to be informed about the situation in each individual country, although help can be found in the management programs themselves, which provide appropriate updates.
Not all EU countries are required to issue electronic invoicing: this is the case of Bulgaria and Hungary, while in the Netherlands there is a situation of partial obligation. Then there are States such as Spain, France and Germany where a process of change is underway, with different dates and procedures.
It must be said that the EU is creating a common framework, through the ViDA (VAT in the Digital Age), which introduces the obligation of electronic invoicing in B2B. The change is underway, but one thing remains unchanged: the validity of modern management software, designed to simplify work and reduce possible errors.
